The example below shows the calculation of just Jan, Feb, and Mar sheets. There is the added advantage that the tabs also serve as helpful presentation dividers. For example, we could add quarters as interim bookends too. The formula in cell C5 is =SUM(Start:End!C5) By dragging sheets in and out of the Start and End bookends, we can sum almost anything we want. Instead of using the names of the first and last tabs, we can create two blank sheets to act as bookends for our calculation. We can change this to be more dynamic, making it even easier to use. The formula in cell C5 is: =SUM(Jan:Dec!C5) SUM across multiple sheets – dynamic All the tabs from Jan to Dec are included in the calculation. With this beautiful little formula, we can see all the worksheets included in the calculation just by looking at the tabs at the bottom. Replace A1 with the cell reference you wish to use.If not, the single quotes can be left out. If your worksheet names contain spaces, or are the name of a range (e.g., Q1 could be the name of a sheet or a cell reference ), then single quotes ( ‘ ) are required around the sheet names. Replace FirstSheet and LastSheet with the worksheet names you wish to sum between.To sum the same cell across multiple sheets of a workbook, we can use the following formula structure: =SUM('FirstSheet:LastSheet'!A1) That’s why I’m sharing it here by using this approach, you can look like an Excel genius to your work colleagues too 🙂 SUM across multiple sheets – basic I still remember the first time a work colleague showed me this trick my jaw hit the ground in amazement. The good news is that there is another approach we can take that will enable us to sum across different sheets easily. And just think about the time you will waste if there is a new tab to be added. The chances are that you don’t need to do all that clicking. How do you know if you’ve clicked on every worksheet? What if you happened to miss one by accident? There is only one way to know – you’ve got to check it! The formula in cell C5 is: =Jan!C5+Feb!C5+Mar!C5+Apr!C5+May!C5+Jun!C5+ The screenshot below shows an example of this type of approach. Also, if the sheet names are long, the formula starts to look quite unreadable. If there are a lot of worksheets, it takes a while to click on them all. I see many examples where the user has clicked the same cell on each sheet, putting a “+” symbol between each reference. For example, it could be a monthly report with a tab for each month (see screenshot below as an example). If you don’t want to copy the formula from the cell above and you just want the value, you can use this useful shortcut.Have you ever had to sum the same cell across multiple sheets? This often occurs where information is held in numerous sheets in a consistent format. Copy value from the cell above PC: Ctrl+ Shift+ ” Mac: ⌃+ ⇧+ ” Copy formula from the cell above PC: Ctrl+ ‘ Mac: ⌃+ ‘Ĭopying the formula from the cell above is a great way to make an exact copy of a formula.
If you don’t want certain sensitive data to be visible, you can hide them (hidden rows and columns do not print). Sometimes it can be useful to hide rows in your worksheet. Bonus: Hold down Shift and the left/right arrows to select multiple columns. Likewise, selecting entire columns can be a great timesaver too. Select entire column PC: Ctrl+ Space Mac:⌃+ Space Bonus: Hold down Shift and the up/down arrows to select multiple rows. Use this shortcut to select a single entire row.
Selecting an entire row can be a great timesaver. Select entire row PC: Shift+Space Mac: ⇧+ Space You will be asked where the data is for your table, and then your table will automatically be created. Use this shortcut to quickly insert a table. If you want to add an outline (outer) border around your selected cells, just use this quick shortcut. Add border to cells PC: Alt+H, B Mac: +Option+0 Here are eight useful keyboard shortcuts to speed up your work in Excel. We can always use a few shortcuts to save time.
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